Setting time card parameters

Follow these instructions to set parameters that affect time card entry. You can click on any parameter link to read a more detailed explanation.

To set time card parameters

1. From the JAMIS Administration home page > Setup tab, under Application Setup, click Parameter setup. Or, from the top of any JAMIS Administration screen, click Application Setup > Parameter Setup. The Parameter Setup screen appears.

2. Click the Time Cards tab.

3. In the Employee label in e-timecard entry field, enter the label that you want to use for employee in all screens and messages related to e-timecard entry. The field defaults to Employee ID.
   
   You must also complete the following sub-steps if you want the user-defined label for employee to appear on the Login page. Because e-timecard does not connect to the database until the user clicks Login, your setting on the Parameter Setup screen does not affect the Login screen.

1. On your company’s e-timecard web server, go to the <installation directory>/wwwroot/client/TimeCard directory.

2. Open the LogIn.aspx file in a text editor such as Notepad.

3. Find this line:
   <asp:label id="lblUserID"
   runat="server">User ID</asp:
   label>:</label></b></font></td>

4. Replace User ID (the instance with a space between the words, not UserID) with the same label that you entered in step 3.

5. Save your changes to the file.

4. The Display jobs before descriptions (user-defined label) check box defaults to turned on. Turn off this check box if you would prefer the job description to appear first in the Time Card screen’s Job dropdown list.

5. Leave the Default earning codes on time cards (user-defined label) check box turned on if you want the regular earning code to default onto employee time cards.

6. The Display earning code descriptions (user-defined label) check box defaults to turned off. Turn on this check box if you would like the earning code description to appear next to the code in the Time Card screen’s Earning Code dropdown list.

7. For the Validate earning codes on future dates (user-defined label) field, select Hard Error, Soft Error, or No Validation to determine how e-timecard validates when an employee enters hours on a future date to an earning code that is not allowed for future entry.

8. Select an option from the Default labor categories from (user-defined label) dropdown list to determine which file the labor category defaults from in time card entry, to indicate that the labor category does not default, or to indicate that you want to use cost elements in place of labor categories in the personal job list.

9. Select an option from the Validate labor categories (user-defined label) dropdown list to determine whether e-timecard validates the labor category only or validates both the labor category and its mapping records, and if it validates the mapping records whether it does so by period or by day.

10. The Use unallowable labor category check box defaults to turned off. Turn on this check box if you want e-timecard to use the unallowable labor category that you enter in Company Setup when employees are not mapped to labor categories.

11. The Allow negative hours on time cards dropdown list defaults to Yes. If you do not want employees to enter negative hours on time cards, select No. If you want to allow entry of negative hours for an individual day and job but ensure that the daily total amount is always zero or greater, select Daily Total Cannot be Less than Zero.

12. Click the Prorate holiday hours using full-time percent in the employee master check box if you want to prorate holiday hours.

13. Click the Reason code required for leaving in start/stop time check box if you want employees to supply a reason to leave code for each of their stop time entries. If this check box is turned off, then employees have the option of selecting reason codes if they choose.

14. Click the Hide quick codes check box if you do not want e-timecard to show job quick codes to employees in their personal job list.

15. Click the Work order on every time card line check box if you want to display the work order on every time card line instead of in the Extra Information area.

16. From the Customize remarks (user-defined label) dropdown list, select an option to indicate whether the time card text field is validated and provides a lookup.

17. The Maximum hours per day field defaults to 24. If you wish to specify a different maximum number of hours per day that an employee can enter on a time card, enter that number.

18. From the Entry option for combination Pay Codes dropdown list, select an option to indicate how employees enter combination pay codes on time cards.

19. The Round to Minimum Hour Interval with no message check box defaults to turned on, which means that e-timecard automatically rounds employees’ time card entries to the minimum hour interval from the e-timecard Initialization screen without displaying a message. Turn off this check box if you want e-timecard to display an error message when employees’ entries do not match the minimum hour interval, which means they must manually change their entries to match the minimum interval that the message indicates.

20. The Require reason code for field defaults to All Fields, which means that the system prompts for reason codes for all fields affected by a change: editable, display-only, and "behind the scenes" fields that the screen does not display. To narrow the fields for which the system prompts for a change reason code, select Editable Fields or Editable and Display-Only fields from the dropdown list.

21. Click Save.