Viewing expenses

The View Expense Report screen is where you review your expense data without changing it. You can review a report that is still open to changes that you do not want to change at this time, or you can review a report that is fully approved or archived and hence not open to changes.

Do one of the following to access the View Expense Report screen.

From the upper-left corner of any application screen, click Expense > Expense Report > View.
From any expense report screen, click the View Expense Report tab.
From the View Previous Expense Report screen, click Select next to one archived report, or select multiple archived reports then click Review Selected.

Note that you can also access a current, view-only pre-authorization request by selecting Expense > Pre-Authorization > View from the upper-left of the screen, or by clicking the View Pre-Authorization tab from any request screen. To review an archived request, however, you must first open the archived report, then click Review Request.

Below is an image of the View Expense Report screen for an archived report. Other than the Expense Report/Previous Expense Report dropdown list (see 1), there is no difference between the current and archived version of this screen.

Here we do not describe all parts of the expense report. You can find out about all of the fields by reading about the Edit Expense Report screen.

This item...	Is for this purpose...
Expense Report or Previous Expense Report dropdown list New!	Here you can select from either of the following. If you are viewing current reports, the Expense Report dropdown list shows all of your available reports, meaning any reports that you have entered that have not yet been archived. They are sorted in ascending order by report number. If you are viewing archived reports, the Previous Expense Report dropdown list shows the archived reports that you selected to review. The order depends on how you sorted the list on the previous screen; by default, it's sorted by report number. To view a different report, select it from the dropdown list. The dropdown list shows the following data for each report: report number; created date (archived reports only); status; brief description.
Expense Report tabs New!	These tabs let you quickly move among your different options for expense reports. You are currently in the View Expense Report tab. From here, you can click: Create Expense Report to create a new report that is based on a request or a form. Edit Expense Report to edit the report that you are currently viewing or to select a different report that you already created for editing. You cannot select this option if you are viewing an archived report. View Previous Expense Report to search for archived reports. If you are viewing an archived report, then this is where you selected the archived report from.
Button bar for Print and additional information	This is where you go when you want to print your report or view a variety of information that is not available on the main report screen. Not all of the buttons listed below always appear. For example, if you do not have any errors on your report, then the Errors button does not appear. Expense Distribution Distribution Summary Approver Info (previously available only for approvers) Forwarding Info Review Request Errors Variance Print New! Attachments
Report data	Here you can see the same data that you entered on the expense report, except in read-only format.