Approving and rejecting time cards

You can approve time cards employee-by-employee, or in groups or all at once if your company's setup allows mass approval. You can also approve time cards delegated to you by another approver.

Prior to approving time cards by any of these methods, you should review each time card for accuracy. Depending on your company’s setup, you may be required to review each time card before approving it. Regardless of your company’s setup, you always have to review a time card before you can reject it.

The following instructions tell you how to begin the approval/rejection process.

To begin the process of approving and rejecting time cards

1. Access your Internet browser and enter the URL for the e-timecard web application. The e-timecard Login screen appears.

2. Follow the steps for logging in. There are two ways that you can access e-timecard approval functions.

• While you are logging in: In the Go to dropdown list, select Approve time cards.

• After you have already logged in: From the upper-left corner of any e-timecard application screen, click Time Card > Approval View > View for Approval.
  
  Hint: If you ever want to get back to the main approval screen from any other approval screen, click the View for Approval tab.

3. The Approval View screen appears, displaying time cards that you are authorized to approve. By default, e-timecard shows those time cards pending your approval: submitted time cards that no one has approved yet, and, if your company requires more than one approval for each time card, partially approved time cards that you have not approved yet. It also shows, by default, time cards for all schedules.
   
   For each time card, you can see the employee name and ID, time card status, time card start and end dates, number of hours on the time card, whether this time card has been changed since the last time that it was archived, and, if applicable, who delegated it to you.
   
   If you have already approved the time card, then you can see an icon to the right of the time card status.
   If the time card contains any soft errors, then the Errors column shows an icon.

4. To change the view on the Approval View screen, you can do any of the following.

view time cards for one or more specific statuses

view archived time cards for approval or rejection

view delegated time cards

view time cards for a specific schedule

Next step

To approve or reject time cards, find out how to:

approve time cards by employee

approve time cards in groups

approve all time cards

reject time cards

If desired, find out how to look at alternate views of time cards before you approve or reject them.

Hint: Once you approve a time card, you can change its status only by rejecting the time card, which changes the status to Rejected.