Field

Explanation

Org9

If you choose to display it, the org9 defaults from either the employee record or the job record. A lookup is available if you make this field editable.

If you enable either of the org9 validations under the main e-timecard Initialization tab, then you must select org9 as one of the user-defined columns in order for e-timecard to have something to validate. Keep in mind that if you don’t make the field editable and the org9 that defaults fails the validation, then the employee won’t be able to change the org9 to a valid entry.

Location

If you enter a location for the employee on the Employee Details screen, and you choose here to display it, then the location defaults into time card entry. A lookup is available if you make this field editable.

Cost Element

If you enter a cost element for the employee on the Employee Details screen, and you choose here to display this field, then it defaults into time card entry. A lookup is available if you make this field editable.

Contract Labor Category

If your company’s contracts use labor categories for billings, then you can display this field. If you choose to make this field editable, a lookup is available.

On the Parameter Setup screen, you decide whether the labor category defaults from the personal job list or from the code that you map to the employee/cost element, and you choose whether e-timecard validates the code only or both the code and its mapping records.

 Work Order

e-timecard allows employees to reference work order numbers on the time card rather than job numbers. If you choose to make this field editable, then employees can perform a lookup.

If the employee enters a work order, then e-timecard brings in the job number automatically, unless work orders are not linked to job numbers for the employee’s org9. In that case, the employee must enter a job number or perform a lookup.

You also have the option in Parameter Setup to display the work order on every time card line.

Estimated Hours

Employees can enter an estimated number of hours needed to complete the job referenced on that time card line. If an employee enters the same job number more than once on a time card, then the Estimated Hours field does not appear on any time card line for a duplicate job number. This field is automatically editable and optional, and there is no validation.

Remarks

Employees can enter additional text associated with the time card line in a Remarks field. This field is automatically editable. Here you select whether the Remarks field appears on the time card, and if so whether it is required or optional. If you select required, then employees always receive a hard error if they don't make an entry.

On the Parameter Setup screen, you set validation and lookup options for the Remarks field.

Special Pay Code

Special pay codes are an option for those circumstances when your company compensates employees for extra hours, or for items not related to hours such as bonuses, uniform allowances, or auto mileage reimbursements. If you display this field, employees can enter a special pay code on any time card line in addition to the main pay code. A lookup is available. This field is automatically editable.

Special Amount

If employees enter a special pay code, then they must enter an amount to charge to it in order to save the time card. Thus, you must display this field if you display the special pay code. This field is automatically editable.

Note that when you select Required or Optional for either special pay code or special pay code amount, the program automatically selects the same value for the corresponding field. In other words, the program will not let you select Optional for one field and Required for the other.

Under the Time Card Setup tab, you set the validation type only for the special pay code, not for the amount. This is because you set options for the special pay code amount on the Employee Types screen.

Budget Hours

If your company needs to track hours charged to a job against budgeted hours, then you can display budget hours on the time card. This field is automatically display-only, because the employee cannot edit budget hours. The required/optional setting does not appear because it is not relevant to budget hours.