Creating employee earning codes

If you entered any codes for the employee type on the Standard Codes screen, then e-timecard automatically creates them for any employee attached to that employee type. Therefore, you may find that many codes already exist. For each employee, you can create additional codes that are specific to that employee.

Caution: If you click Add, enter an employee, then enter a code in the Earning Code field, e-timecard assumes that you want to create this code. If you want to determine if the employee already has the code, enter the employee ID in the Filters section, then click Retrieve. If necessary, use the scroll bars to move between the existing codes for the employee, including codes that e-timecard defaults from the employee type.

To create an employee earning code

1. From the JAMIS Administration home page > Setup tab, under Master Files, click Employee earning codes. Or, from the top of any JAMIS Administration screen, click Master Files > Employee Earning Codes. The Employee Earning Codes (user-defined label) screen appears.

2. Click Add. In the bottom section of the screen, employee earning code entry fields appear.

3. Enter an existing Employee ID. To look up valid employees, click to the right of the field.

4. Enter an existing Earning Code (user-defined label). To look up valid earning codes, click to the right of the field.
   
   The Type and Rank fields default based on the settings that you made on the Earning Codes screen. You cannot change them here.

5. Click on the Status dropdown arrow and select Active to indicate that this is an active earning code for this employee.

6. The Date From field defaults to the employee's hire date, and the Date Through field defaults to the system date. Change the dates as needed to indicate the period during which this earning code is valid for this employee.
   Hint: You can enter dates manually. You can also click to the right of either date field to select a date from a calendar.

7. If you wish, enter defaults for job number and cost element to default onto employee time cards.

8. Select one of the following options from the Check Accrual Balance dropdown list to indicate whether e-timecard validates the employee's entries to this earning code against his/her available accrual balance.

9. Yes: e-timecard displays the employee’s available accrual balance and validates his/her entries against that balance.

10. No: e-timecard neither displays nor validates the employee’s accrual balance for the earning code.

11. Display Balance: e-timecard displays the employee’s available accrual balance on the time card, but it does not validate his/her entries against that balance.

9. Click Update to commit your employee earning code entries.