Selecting an archived time card for mass entry

You may be able to review employee time cards that your company has already exported to payroll. We call these archived time cards.

Your company’s setup determines whether: you can access archived time cards; the number of prior periods back that you can access; and whether you can review and correct archived time cards, or review them only. In all cases, you can view only those archived time cards that belong to employees who you are authorized to enter time for.

To access the Mass Amend Time Cards screen shown below, do one of the following. Note that if you do not have access to the archives, then these options are not available.

From the upper-left corner of any e-timecard application screen, click Administration > Time Card Mass Entry > Mass Amend Time Cards.
From the Mass Enter Time Cards screen, click the Mass Amend Time Cards tab.

This item...	Is for this purpose...
Time Card From Date	You can enter a time card period start date or a range of start dates as search criteria, or leave these fields blank to retrieve all archived time cards for the employee who you enter. You can enter dates manually or click to the right of either date field to select a date from a calendar.
Time Card Thru Date
Org9 (user-defined label)	Enter the org9 that the employee whose time cards you want to review belongs to. You can look up an org9 by clicking to the right of the field. Depending on your company’s setup, you may be required to enter an org9 in order to retrieve time cards, or the org9 may be optional.
Employee (user-defined label)	Entering an employee is required in order to retrieve time cards. Depending on your company's setup, you may be able to click to the right of the field to look up the employee. After you look up the employee or click Retrieve, e-timecard automatically displays the name of the employee whose ID you entered.
Pre-Approved	To review unapproved time cards, leave this box unchecked. To review pre-approved time cards, click this check box. If you are allowed access to only one type of time card, then you cannot change whichever option is pre-filled in this field. Prior to this version, you selected unapproved and pre-approved archived time cards on separate screens. This new check box lets you retrieve either type of time card from the same screen.
Amended Only New!	Check this box if you want to review only those time cards that have been changed since the last time that they were archived.
Retrieve	After you select criteria as described in 1 through 6, click Retrieve to display archived employee time cards that match your selections.
Review Selected New!	After you click check boxes for time cards (see 10), click here to open them for review or changes. The View Time Card screen appears with the first listed time card among those that you selected. You can select a different time card view or look at additional data like errors if you wish. Prior to this version, you could review only one archived time card at a time; you could not create a review list.
Print New!	Click to print the list of archived employee time cards. Mass Amend Time Cards is one of many screens that now let you print data. Previously, the time card was the only screen that you could print from.
Check boxes	Click the check box to the left of each archived time card that you want to review. Next, click Review Selected (see 8). Note that you can click the check box above the list to select all time cards on the screen.
Select	To review or change one archived time card, click Select to the left of it. The time card opens on the View Time Card screen, from which you can select a different time card view or look at additional data like errors if you wish.
Start Date Sort button New!	Start date for the time card period. By default, the archived time card list is sorted in ascending order by start date. You can sort by any column heading, in either order: Click a heading to sort in ascending order. You will see an ascending arrow appear to the right of it. Click a heading again to sort in descending order. You will see a descending arrow appear to the right of it.
End Date	End date for the time card period.
Status	Time card status.
Errors New!	If the time card contains any soft errors, then this column shows an icon. When you open the time card, you can review the error details.
Hours New!	The total number of hours on the time card.
Amended	Some screens in e-timecard use the term "Amended" to refer to a time card that was changed after your company exported it to payroll. Basically, "amended" means, "changed since the last time that it was archived."