Enter an employee org9 (user-defined label). Click 
to the right of the field to look up org9s that you have access to.
Enter an employee ID. Click to the right of the field to look up employees whose expenses you are authorized to enter.
Follow these instructions to select the employee for whom you want to enter expenses.
To select an employee for mass expense entry
Do one of the following to access the Mass Enter Expenses screen.
Log in, selecting Mass enter expenses from the Go to dropdown list.
From the upper-left corner of any application screen, click Administration > Mass Enter Expenses.
Do one of the following to enter criteria for selecting an employee.
Enter an employee org9 (user-defined label). Click to the right of the field to look up org9s that you have access to.
Enter an employee ID. Click to the right of the field to look up employees whose expenses you are authorized to enter.
By default, the Active Only check box is turned on. Turn this check box off if you want to retrieve both active and inactive employees.
To indicate the type of expense form that you want to enter for the employee, click Expense Report or Pre-Authorization Request.
Do one of the following to retrieve an employee or a list of employees.
If you entered an employee, click Retrieve. e-xpense automatically brings you to the creation screen for the employee. Skip to step 7.
If you entered an org9, click Retrieve List. Go to the next step.
e-xpense lists all employees for the org9 that you entered. Click Select to the left of the employee for whom you want to enter expenses.
Either the Create Pre-Authorization Request or Create Expense Report screen appears, depending on your selection in step 4. The screen looks exactly the same as it would if the employee him/herself had logged into e-xpense, except that it displays the employee's name and ID above the tabs. You are now ready to enter a pre-authorization request or expense report for the employee.