Looking up employees

If you ever need to enter an employee on any e-timecard or e-xpense screen but don't know the ID, follow these steps to look it up from a list of valid employees.

Note: Depending on the screen that you are looking up from, your search may retrieve only a limited set of employees. For example, e-timecard may display only authorized time card approvers.

To look up an employee

  1. If you need to look up the employee, click Look Up to the right of the appropriate field, or select Search from the dropdown list, as applicable. The Look Up Employee (user-defined label) screen appears.

  2. Enter one or more search criteria. Your choices are: employee ID, first name, last name, org9.

    Hints:     You can enter partial information in a search field, such as S to retrieve all employee last names that begin with the letter S, or %S to retrieve all employee last names that contain the letter S. You can leave all search fields blank to retrieve all employees.

  3. If the screen displays a Show Terminated Employees check box, then if needed you can turn on this check box to retrieve records for terminated employees along with active ones.

  4. Click Search to retrieve employee records that match the criteria you entered. The search results appear in the bottom section of the screen, which includes a count of the number of records found.

  5. If necessary, scroll to find the employee record that you are looking for.

  6. When you find the employee you are looking for, click Select to the left of the record. The previous screen reappears with the employee who you selected added to the field.

Note that at any time while looking up a field, you can click Cancel to cancel your search, close the screen, and return to the previous screen.