Step 8: Set up approver/auditor groups


e-xpense lets you set up approver/auditor groups. Each group can contain any number of employees, and you can enter a group in more than one expense form. Any approver or auditor in a group has the authority to fulfill the approval responsibility for that group.

Follow the instructions below to set up approver/auditor groups. You must set up approver/auditor groups before you can enter them in expense forms. These instructions assume that you have already set up the employees who will be part of the approver/auditor groups.

To set up approver/auditor groups

  1. From the JAMIS Administration home page > Setup tab, under Expense Setup, click Approver/auditor groups. Or, from the top of any JAMIS Administration screen, click Expense Setup > Approver/Auditor Groups. The Approver/Auditor Groups screen appears.

  2. Click Add to create a new approver/auditor group. In the top section of the screen, approver/auditor group entry fields appear.

  3. Enter up to ten characters for a Group ID.

  4. Enter up to 30 characters for a description of the approver/auditor group.

  5. Click Save to commit your approver/auditor group entries.

    Hint:
    While adding a new approver/auditor group, if you haven’t clicked Save yet, you can click Back to cancel any entries that you’ve made. From there, you can choose to restart the process for adding a new approver/auditor group, or you can retrieve existing groups to change or delete.

  6. Click Add Detail to create a detail record for the approver/auditor group. In the bottom section of the screen, approver/auditor detail entry fields appear.

  7. Enter an existing Employee ID for the approver/auditor. To look up approvers and auditors, click Look Up to the right of the field. The Employee Name automatically defaults.

    Note:
    In order for an employee to be part of an approver/auditor group, you must check the employee’s Approver for e-xpense field or Auditor for e-xpense field on the Employee Details screen, e-xpense Data tab.

  8. From the Approve Employees in dropdown list, select All Org9s or Approver/Auditor's Org9 Only to determine whether the approver/auditor can approve expenses for employees in all org9s, or only for those with the same home org9 as the approver/auditor.

  9. Click Update to commit your approver/auditor group detail entries.

  10. To add another detail record to this approver/auditor group, repeat from step 6.

  11. To set up additional approver/auditor groups, repeat from step 2.

See also

Changing approver/auditor groups

Deleting approver/auditor groups