When an approver changes an employee's request or report, s/he has two choices when s/he saves the changes: approve or reject. Below is the email that e-xpense sends when the approver changes then approves the request or report. The employee receives the email if the form is set up to notify employees of e-xpense actions.
If the status changes to (fully) Approved, see the email message, Email employee when an expense form is fully approved. The system will send that email to the employee as well, meaning that the employee will get two email messages for one approval action.
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From: <modifying/approving approver’s email address from employee master> To: <employee’s email address from employee master> or <approver’s email address from employee master> Subject: [message EX9040]<A pre-authorization request or An expense report> has been changed and approved email body: <name of employee> or <name of approver>, [message EX9041]<name of approver who changed and approved> made changes to the <pre-authorization request or expense report> described below and approved it. <name of employee> (appears only if the recipient is an approver) <Request or Report> number: <request number or report number> <Request or Report> description: <brief description entered by the employee> [message EX9042]You can review the <pre-authorization request or expense report > if you wish. If you want to log into e-xpense now, click the link below. (appears only if the recipient is the employee) [message EX9043]Please review this <pre-authorization request or expense report> again. If you want to log into e-xpense now, click the link below. (appears only if the recipient is an approver) |