Distributions spread costs among different jobs and/or org9s (departments). Your administrator’s settings for the expense form determine whether you can distribute expenses to a job number, an org9, or both.
To create an expense distribution, follow the steps below. You do not have to create a distribution at all levels, but you must follow this order when you create distributions: cell, then date, then category, then report.
To create an expense distribution
If you have not already done so, open the expense report that you wish to distribute.
To distribute for:
a specific date and category, click 
to the right of the cell, then click 
to the right of the Amount field on the Expense Detail screen
a specific column, click under the appropriate date
a specific category, click to the left of the appropriate row
the entire report, click Expense Distribution toward the top of the screen
The Expense Distribution screen appears.
Note: If entries to a particular category are automatically considered unallowable, and if this expense form is set up to distribute unallowable expenses to an unallowable job, then the button does not appear for that category or any of its cells.
If the screen displays an Org9 (user-defined label) field, select an org9 from the dropdown list, or select Search to look it up. If the screen also displays an editable job, then it may default from the org9, in which case you can change the job if you wish.
If the screen displays an editable Job (user-defined label) field, do one of the following to enter a job.
Select a job from the dropdown list, which shows all of the jobs in your personal list.
If the job that you are looking for is not in the dropdown list, and the list shows a Search option, you can select it to look up a job from the company master. You will have the option to add the job that you select from the company master to your personal list for future ease of entry.
To type the job, select Manual Entry from the dropdown list. On the Manual Entry screen, enter the job code. If you have access to the company job master, then you can click the Add this Job to the personal Job list (user-defined label) check box if you wish. Click OK to add the job that you entered to the distribution.
Enter either a percentage or an amount. e-xpense deducts the amount from the total, or it applies the percentage to whatever amount is left. For example, let's say that your expense report totals $1000. You distribute $400 to job ABC and then 100% to job XYZ. e-xpense deducts $400 for ABC, leaving $600 for XYZ.
Keep the following in mind as you create the distribution.
If you distribute to a percent, then your total percent entries must equal 100 percent.
If you are creating a report-level distribution, then you must distribute to a percent.
Click Update to the right of the distribution line.
If needed, click Add and repeat steps 3 through 6 for the new distribution line. As you enter distribution data, e-xpense calculates and displays the total of your percent entries.
Click OK to save your distributions. e-xpense returns you to either the Expense Detail screen or the Edit Expense Report screen. The image of the button that you clicked to enter the distribution shows a dollar sign ($)—
—to indicate that you have created a distribution at that level.