Calculating the mileage amount

Rather than entering the mileage amount manually, you use e-xpense to automatically calculate the mileage amount for which you will be reimbursed. Follow the steps below for each day on which you need to be reimbursed for mileage.

To calculate the mileage amount

1. If you have not already done so, open the expense report.

2. Click to the right of the cell for a mileage category. The Mileage screen appears.

3. Enter the miles that you traveled.

4. The mileage rate defaults if your administrator entered a rate for the date that you entered on the expense report. You cannot change the default mileage rate. If no mileage rate defaults, then you must enter one manually in order to calculate the mileage.

5. Tab or click in a different field. e-xpense calculates the mileage amount for which you will be reimbursed. When you click OK, this amount will appear in the cell on the Edit Expense Report screen.

6. If necessary, create an expense distribution for the cell.

7. Enter additional information as needed.

8. Click OK when you finish entering data to return to the Edit Expense Report screen. The button image to the right of the cell changes——to indicate that you have entered additional information.
   
   Note: You cannot directly enter or change the mileage amount from the Edit Expense Report screen. You must go to the Mileage screen to do so.