The following table shows the rules that determine:
how e-xpense updates request/report status and approval status
when e-xpense sends email messages to employees and approvers
In this table, we use the following abbreviations.
O: Open
S: Submitted
P: Pending
A: Approved
Pa: Partially Approved
R: Rejected
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Changes statuses as follows... |
Sends email to the following... |
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Condition |
Req/rpt status |
Current aprv status |
Other aprv status |
Employee |
Original aprv |
Other aprv |
Delegated aprv |
|
When employee submits form. |
S |
P |
P |
|
Yes |
Yes |
Yes |
|
When approver rejects form. |
R |
R |
R |
Yes |
Yes |
Yes |
Yes |
|
When form is fully approved. |
A |
A |
no change |
Yes |
|
|
|
|
When approver changes Rejected to Partially Approved. |
Pa |
A |
P |
Yes |
Yes |
Yes |
Yes |
|
When approver changes form and approves. |
Pa |
A |
P |
Yes |
Yes |
Yes |
Yes |
|
When approver changes form and rejects. |
R |
R |
R |
Yes |
Yes |
Yes |
Yes |
|
When approver approves, but not all have approved. |
Pa |
A |
no change |
|
|
|
|
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When group expense keeper sends form directly to approvers. |
S |
P |
P |
Yes |
Yes |
Yes |
Yes |
|
When group expense keeper sends form to employee. |
no change (O) |
no change |
no change |
Yes |
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