From the JAMIS Administration home page > Setup tab, under Expense Setup, click e-xpense categories. Or, from the top of any JAMIS Administration screen, click Expense Setup > e-xpense Categories. The e-xpense Categories screen appears.
Click Add. e-xpense category entry fields appear.
Enter up to six characters for the code of the new category in the e-xpense Category field.
Enter up to 30 characters for a description of the category in the e-xpense Category Description field. This is the description that the employee sees on the expense report.
Select the category type from the Category Type dropdown list. You must select Amount for many of the fields described below to be available.
Enter a cost element in the Cost Element (user-defined label) field. This enables e-xpense to correctly post the dollar amount. To look up cost elements, click 
to the right of the field.
In the Unallowable Cost Element (user-defined label) field, enter a cost element for e-xpense to distribute unallowable costs to. You can override this cost element in an individual expense form. To look up cost elements, click to the right of the field.
Check the Category is Unallowable box if you want e-xpense to automatically consider entries to this category as unallowable amounts.
Note: If you set the category to be unallowable, and you save without entering an unallowable cost element, then your entry in the Cost Element field defaults into the Unallowable Cost Element field. If you do not set the category to be unallowable, however, then the Unallowable Cost Element field is not required.
Check the Category is Company Paid box to identify a category that the company pays up front, such as airfare. The employee is not reimbursed for this amount. If you select this option, then you must also provide a job number, as shown in the next step. Note that the company paid fields are not available if you check the Category is Unallowable box in the previous step.
Hint: For any expense category that you include on forms that are used for pre-payments, we recommend that you do not check the Category is Company Paid box. When you leave that check box turned off and the employee selects a pre-payment method on the Expense Detail screen, then that amount for that category is considered company paid. Or if the employee does not select a pre-payment method, it is not company paid.
Enter a Company Paid Job Number (user-defined label) to tell e-xpense how to charge any company paid expenses. To look up jobs, click to the right of the field.
Check the Receipt Required box to require the employee to provide a receipt for this type of expense. If an expense form has at least one category with this box checked, then approvers can acknowledge electronically that they have received receipts for the expense report.
When an approver indicates that s/he has received receipts for an expense item, e-xpense makes settings in the database that specify a receipt was received, as well as the approver ID, date, and time of the action. This helps satisfy any auditing procedures that require hard copies of expenses. We define an expense item as an entry to an expense category on a specific date.
If you wish, you can select any or all of the following to allow the employee to provide more information. For each field, your choices in the dropdown list are Required, Optional, and Not Applicable.