Setting loaned labor options

In the Initialization file, you can set up e-timecard to validate loaned labor hours and charged organizations against job organizations. After you do that, you must go to each org9 where you want to perform validations and make settings such as the validation type. Even if you turn on a loaned labor validation in e-timecard Initialization, the default in the org9 is no validation.

The table below shows the impacts that your settings on the Loaned Labor screen have in time card entry.

Setting the year and effective date 

e-timecard uses the year that you select to determine if employees have reached their limit of loaned labor hours. The effective date determines when e-timecard begins validating loaned labor hours for the year.

If you create multiple loaned labor records for the same year, and more than one of them has an effective date that has passed, e-timecard uses the latest one for validations. Note that you can create multiple loaned labor records with the same year and different effective dates, but you cannot create more than one record that has the same year and effective date.

Example: At our demo company, the e-timecard administrator creates the following loaned labor records for an org9:

• year 2007, effective date 01/01/2007

• year 2008, effective date 01/01/2008

On 01/01/2008, e-timecard will “start over” and begin validating loaned labor hours against the limit that the administrator sets for the 2008 record.

To set loaned labor options by org9 

1. While adding or editing an org9 record, click Loaned Labor to the right of the record. The Loaned Labor screen appears.

   Some of the fields on this screen might be dimmed, depending on your settings in e-timecard Initialization.

2. Click Add.

3. Select the Year from the dropdown list.

4. Enter an Effective Date for e-timecard to begin validating loaned labor hours for the year that you selected.

5. In the Loaned Labor Limit field, enter the number of hours per year that each employee can “loan” to a different organization.
   
   If you enter 0 then select Check Maximum Limit for the Loaned Labor Type field, then e-timecard validates loaned labor in the same way that it does if you select Loaned Labor Not Allowed.

6. Select one of the following options from the Loaned Labor Type dropdown list.

• Check Maximum Limit—e-timecard validates employees’ loaned labor hours against the value that you enter in the Loaned Labor Limit field.

• Loaned Labor Not Allowed—If employees enter loaned labor hours, then e-timecard always generates an error.

• No Validation—e-timecard performs no validation, so employees can enter an unlimited number of loaned labor hours.

7. If you select either of the first two options for the previous field, select either Hard Error or Soft Error from the Loaned Labor Error Type dropdown list.

8. Select the Validate Org Job check box if you want e-timecard to generate an error when employees charge to an organization on the time card line that is different from the job’s organization at the level that you set in e-timecard Initialization.

9. If you select Validate Org Job, select either Hard Error or Soft Error from the Org Job Error Type dropdown list.

10. Click Update to commit your loaned labor entries.

11. To set loaned labor options for the same org9 for a different year, or to create a loaned labor record for the same year with a different effective date, repeat from step 3.