When an approver changes a request or report, s/he has two choices when s/he saves the changes: approve or reject. Below is the email that e-xpense sends when the approver changes then rejects the request or report. Rejecting forces the user to review the approver's changes, make further changes according to the approver's explanation, and then resubmit.
Your settings for the form determine whether e-xpense sends an email about the rejection to the employee, group expense keeper, or both.
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From: <modifying/rejecting approver’s email address from employee master> To: <employee, group expense keeper, or approver's email address from employee master> Subject: [message EX9060]<A pre-authorization request or An expense report> has been changed and rejected email body: <name of employee, group expense keeper, or approver>, [message EX9061]<name of approver who changed and rejected> made changes to then rejected the <pre-authorization request or expense report> described below. <name of employee> (appears only if the recipient is an approver or group expense keeper) <Request or Report> number: <request number or report number> <Request or Report> description: <brief description entered by the employee or group expense keeper> <reason code> <text explanation> [message EX9063]Please review and make appropriate changes. If you want to log into e-xpense now, click the link below. (appears only if the recipient is the employee or group expense keeper) [message EX9062]Please review the changes. If you want to log into e-xpense now, click the link below. (appears only if the recipient is an approver) |