Depending on the expense form's setup, e-xpense may validate any monetary amounts that you enter on expense reports in one or more of the ways described below.
If you enter a monetary amount that does not match the minimum or maximum allowed for the category, an error message appears when you save or submit. The expense form's setup determines whether you must change the entry to a valid one in order to save the report.
Hint: If you save your expense report with errors, you can click Errors to see information about the errors.
If you charge over the per diem rate, regardless of whether you clicked Per Diem to default the rate, e-xpense does one of the following when you save or submit the report, depending on your administrator’s settings.
moves the difference between the amount that you charged and the per diem rate to the Unallowable Cost row for the category and to the Unallowable Amount field on the Expense Detail screen for the cell
displays an error message that informs you of the maximum amount for the category, and requires you to change the amount
If you entered the same date for more than one column, then e-xpense automatically considers the additional column’s entries unallowable or displays the error message, depending on your administrator’s settings.
This error is possible only if you are entering an expense report that is based on a pre-authorization request. Your administrator can set up an allowed amount or percentage of variance between the total in the request and the total of your entries on the report. If your report total exceeds this allowed variance, then an error message appears when you submit, and you will have to enter an explanation for the variance.