An approver may find it necessary to reject your time card due to errors. If this happens to one of your time cards, you will receive an email if your e-timecard administrator set up the system to do this. Even if you don’t receive an email, the rejected time card automatically opens the next time you log in.
When the rejected time card opens, you can click the View Details link at the top of the page to see the explanation that the approver entered when rejecting the time card. This can be helpful to let you know what you specifically have to do to correct the time card and make it ready for approval.
To correct a rejected time card
Log in to e-timecard. The rejected time card automatically appears on the Edit Time Card screen.
To the right of the rejection message, click View Details to read the reason that the approver selected for rejecting the time card, as well as the specific explanation if s/he entered one. When you are finished on the Reject Information screen, click Close to return to the time card.
Click on the field that you want to change. Then highlight the entry and type the new value, or select a different option from the dropdown list.
Add new information to the time card, such as additional job lines, as needed. Follow the steps for entering labor data.
Make any other changes to the time card by repeating step 3 and/or step 4.
When you are finished correcting the time card, click Save. The Explain Changes screen appears, listing all changes that you have made to this time card since opening it or last saving it.
Select the appropriate reason code from the dropdown list.
If "(explain)" appears to the right of the reason code that you selected, then you must type specific details about the change in the Explanation field. Otherwise, if there is an Explanation field, it is optional.
If you made more than one change on the time card, repeat steps 7 and 8 to select reason codes/enter explanations for each change.
Hint: You can apply the same reason code/explanation to multiple time card changes. Click the check box for each time card change row that you want to apply the same reason code/explanation to, or click the check box above the rows to select all time card changes on the screen. Select the reason code and type the explanation in the Multiple Changes section, then click Apply.
Click Continue. e-timecard saves your time card changes and your reasons/explanations.
You must resubmit the time card once you’ve made all changes.