Your administrator may allow you view-only access to certain expense forms. This means that you can review the pre-authorization request or expense report, but you cannot approve, reject, or change it.
You follow the same steps for opening a view-only expense form that you do for opening one that you can approve, reject, or change, but you should take note of the following.
By default, the Approve Pre-Authorization Request and Approve Expense Report screens display forms pending your approval. To view expense forms that you have view-only access to, click the Status(es) check box for either Approved or All, then click Retrieve.
When you open an expense form which you have view-only access to, the Edit tab is not clickable, and the Approve and Reject buttons do not appear. You can still review the main request or report screen and access additional information screens.