You can delete a pre-authorization request or expense report if the following conditions apply.
Pre-authorization request: Only if you have not already created an expense report from it, and your administrator has not already archived the request.
Exception: Your company's setup may prohibit deleting any requests that are fully approved.
Expense report: Only if your administrator has not already archived the report.
To delete a request or report
Do one of the following to access either the Edit Pre-Authorization Request or Edit Expense Report screen.
When you log in, select Edit a request or Edit an expense report from the Go to dropdown list.
From the upper-left corner of any application screen, click Expense > Pre-Authorization > Edit or Expense > Expense Report > Edit.
From any pre-authorization request or expense report screen, click either the Edit Pre-Authorization tab or the Edit Expense Report tab.
Your request or report with the lowest request/report number automatically opens. If you want to delete a different request or report, you can select it from either the Pre-Authorization Request or Expense Report dropdown list.
Click Delete at the top of the request or report.
If you are deleting a travel report for a pre-authorization request that allows multiple reports, and you have already created the final report for the request, then a message asks if you plan to create another report for the request. If you click OK, then e-xpense updates the request to allow you to create a new report based on it.
When a message asks you to confirm that you want to delete the request or report, click OK. e-xpense deletes the request or report from the system and returns you to the Edit Pre-Authorization Request or Edit Expense Report screen, where it displays your request or report with the lowest request/report number and a message to confirm that you've deleted a request or report.