If your administrator sets up the Itemize Cost Details screen to display the Saturday Night Stay Analysis (SNSA) section, follow the instructions below only when business ends on Friday or begins on Monday and you plan to incur additional expenses over a Saturday night stay. The SNSA section helps you determine whether the additional expenses that you will incur by staying over a Saturday night are allowable and reimbursable.
To enter Saturday night stay analysis data
For the airfare category, enter the discounted airfare in the SNSA Est. Amount column.
For each applicable category, enter the additional amount that you expect to spend per day in the SNSA Cost Per Day/Unit column.
For each applicable category, enter the number of days on which you plan to incur additional expenses in the SNSA No. of Days/Units column.
Tab to the SNSA Est. Amount column or click in a field for the next category. e-xpense automatically calculates and displays the category's total estimated amount for additional expenses.
Continue entering SNSA amounts and days/units for other categories as needed. As you make entries, e-xpense automatically updates and displays the total SNSA estimated costs for the request.
Compare the total SNSA estimated costs to the regular-priced airfare. If the total SNSA costs are lower than the regular-priced airfare, then there is an overall cost savings, meaning that additional incurred expenses are allowable and reimbursable.
Click OK. The Edit Pre-Authorization Request screen reappears with the non-editable Total Estimated Costs (SNSA) field filled in. The Itemize Cost button image changes to indicate that you have entered itemized cost data.